How to Access the Registry Website

Browser Requirements

This website works with Chrome, Firefox, or IE10 and above. If you need to download Chrome click here, and if you need to download Firefox, click here.

Public Access

If all you want to do is to search for existing notices, return to the Welcome screen and select the Public Search option to go to the Search screen. In this case, there is no need to log in, as no fees are charged.

Client Account Access

If you intend to register a notice(s) of security interests you must create a client account with the Registry. This will allow you (or your company or financial institution through its authorized users) to log in to the website to register notices and to request certified search reports. Any fees that are to be charged for registering and for requesting certified search reports are automatically debited against the pre-funded client account. Payments can be made online via a credit card or by cash or check to the Registry account through the Registry administered by the Reserve Bank of Fiji. To set up a client account, return to the Welcome screen and select the How to Set Up a Client Account option. It will lead you to the Client Account application, which you can complete and submit on-line. The Registry will assign a number to your client account, which you must provide to the Reserve Bank of Fiji if you are submitting payments directly to them.

PPSR User Manual

Click here to download a page-by-page manual for the use of the Registry.

How to Change Your Password

You may change your password by yourself, as follows:

1. Go to the Registry website at https://ppsr.gov.fj
2. Log in to the Registry website as a client by entering your login id and password in the top of the screen and click sign in.
3. A Home Page will open which will contain a Change Password link.
4. Click on Change Password to open the Change Password screen.
5. Enter your old password in the first space, and enter your new password in the second and third spaces, as indicated.
6. Click on the Submit button on the top left of the screen.
7. If you made an error in entering either the old or new password, the system will give you an error message to tell you what you must correct.
8. If the system does not give you an error message when you click Submit, your new password is in effect.
9. You may log out by clicking the logout button on the top right of the screen.

Manage Existing Notices

How do I Register a Manage Existing Notices?

Note: The following information is not intended as legal advice. This section provides an overview of the requirements necessary to submit a proper amendment, continuation or termination Notice held within the Registry. You should consult with your own legal advisors prior to submitting any change filing (amendment, continuation or termination). Making a legally effective change filing is the responsibility of the filer, and the Registrar's Office will not be reviewing any filings for accuracy or completeness.

To register a change to an existing notice, you must log in to the website. Once you log in, you will be on a Home page from which you can select the action you wish to complete. If you want to amend, continue or terminate an existing notice, select the "Manage Existing Notices" option on the Account Home page to go to the Mange Existing Notice screen.

The Mange Existing Notice screen is used to add changes that relate to an existing notice of security interest, notice of execution creditor, notice of prior transaction or notice of prior lien. The types of change notices are Amended Notice, Continuation Notice, Termination Notice. In the first Manage Existing Notice screen, you must provide the registration number of the initial notice to which the change relates, enter the Access Number for the initial notice, and select the type of change notice you want to register. Then click the Next button to proceed to the second change notice screen, which will indicate the type of change notice you are entering. If you have misplaced the Access Number you may find in on the Search Transactions screen that is accessible from your account home page if you have the proper permissions. In order to find the access number for the relevant notice, you can search for the initial notices by registration number or date range.

• For an amendment notice, first mark the name or names of each secured party who authorizes the amendment at the bottom of the screen. Most Notices have only one secured party, but in case there are more than one this allows a change to be filed by only one of the secured parties (such as if one lender was paid off) that will not affect the others. You may then add, delete or change information on debtors, secured parties and/or collateral by selecting the tab for the type of information to be added, deleted or changed.
  • If the Amendment Notice adds a debtor or secured party number, click the appropriate tab and the "Add Additional Party" button.
  • If the Amendment Notice deletes a debtor, secured party or motor vehicle serial number/VIN, select the appropriate tab and click the Delete (trash can) icon beside the entry for the item to be deleted.
  • If the Amendment Notice changes information about a debtor or secured party, select the appropriate tab and click the Edit (pencil) icon beside the entry to be amended. The information will appear in the Add screen where you may change the information and then click the Update button.
  • If the Amendment Notice changes the narrative description of collateral, click the Collateral tab and make the change to the description in the text box.
  • If the Amendment Notice adds a motor vehicle serial number/VIN, click the appropriate tab and the "Add Additional Number" button.
  • If the Amendment Notice replaces an attached PDF document in the collateral tab, click on the browse button and select the new document. When its name appears in the box and you are sure it is the right document, click the Add Attachment button. The new document will then replace the old document.
• For a continuation statement, first mark the name or names of each secured party who authorizes the continuation at the bottom of the screen. No further data entry is required, so you may then click the Review button, and then click the Confirm button in the Review screen. If the change is accepted by the system, it will automatically extend the period of effectiveness of the registered notice by five years. If the current date is not within the six-month period that ends on the lapse date of the initial notice, the system will refuse to accept the notice.
• For a termination statement, first mark the name or names of each secured party who authorizes the termination at the bottom of the screen. No further data entry is required, so you may then click the Review button, and then click the Confirm button in the Review screen.

Registering Notices

How do I Register a Notice?

Note: The following information is not intended as legal advice. This section provides an overview of the requirements necessary to submit a proper filing to the PPSR. You should consult with your own legal advisors prior to submitting any filing. Making a legally effective filing is the responsibility of the filer, and the Registrar will not be reviewing filings for accuracy or completeness.

To register notices of security interest, you must log in to the website using your client account credentials. Once you log in, you will be on a Client Home page from which you can select the transaction you wish to complete.

There are two types of initial notices that can be registered: “Notice of Security Interest” and “Notice of Execution Creditor”. The Notice related to Execution Creditors are only applicable if you have (or obtain) a court judgment or some other statue-based claim against a debtor and are rarely used. Prior Notices from before the Registry commencement and transitional period are no longer accepted.

Once you have selected the proper type of Notice you wish to register you will be taken to the data entry screens for registration. The registration screens are quite simple and intuitive to use. The Notice screen has five tabs that you can choose to complete in any order.

• The first tab that is displayed when you open the screen is automatically filled with information about you or your company or institution and the type of notice you are registering. There is a “Add Registrant as Secured Party" button below the name and address of the registering party (you or your company) that you may press if the secured party is the same as the registering party. If you press this button, you may then bypass the Secured Party tab, thereby saving you the time of typing in your own information for each filing. The lapse date of the Notice will be set to 5 years from the current date by default. However, you may overwrite this field to set your own lapse date to equal the duration of the underlying loan.
• The second tab is the Debtors tab. It is used to enter all of the debtor's (or other person that is pledging movable property to stand good for a debt) biographical information. To add a debtor, first click the Add Additional Party button to open the add screen. Then select the type of debtor to be added. YOU ARE RESPONSIBLE FOR PROPERLY IDENTIFYING THE DEBTOR(S) IN THE REGISTRY TO MAKE A LEGALLY EFFECTIVE FILING. See Section 74 of the PPSR for the legal text around this matter. The information offered below is a guide to the contents of Section 74 and not as legal advice.
  • If a debtor(s) is an individual that is a citizen of Fiji, enter his or her Taxpayer Identification Number (TIN), together with their name, address, gender and birthdate. [Note: birthdates are collected for statistical purposes and will not be shown to searchers.]
  • If the debtor(s) is an individual that is not a citizen of Fiji, enter their name as it appears on their passport, together with address, gender and birthdate.
  • If the debtor is an entity created by the Constitution of Fiji, enter its legal name, together with address information.
  • If a debtor is a company or other organization that is incorporated or registered with the Fiji Company Registrar, (includes a local company and overseas companies authorized to do business in Fiji) enter its registration number issued by the Fiji Companies Registar and its name exactly as they appear on its certificate of incorporation. You will also be asked to provide an address.
  • If a debtor is a distinct legal entity that is not registered with the Government of Fiji, enter its exact legal name as it appears on the document that creates the entity, together with its address.
  • YOU MUST ENTER THE DEBTOR NAME AND/OR REGISTRATION NUMBER WITHOUT ERROR. Failure to do so will prevent future searchers from being able to find your Notice, which in turn may render it legally ineffective.

Once all information has been entered, click the Update button to save the entry. If there are two or more debtors, you can continue to add debtors by clicking the Add Additional Party button after you have added all information for all debtors.

• The third tab is the Secured Party tab. It is used to enter one or more secured parties. If you have not marked the registering party as the secured party in the first tab, or if there are additional secured parties, click the Add Additional Party button to open the add screen. Enter the secured party's name and address in the indicated fields, then click the Update button to save the entry. If there are more secured parties, you can continue to add them by clicking the Add Secured Party button.
• The fourth tab is the Collateral tab. It is used to enter a description of the movable, personal property that secures the obligation. The description of the collateral may be general or specific, so long as it informs a person who reads it whether particular property is covered by the security interest. See Section 5, PPSA for further details on the general rules for collateral descriptions. See also Section 70(2) for specific rules pertaining to fixtures, timber and materials that are mined or otherwise extracted from land.
• There are three ways in which you can enter collateral information, and you may use any one, two or all three of them on a single notice.
  • You may enter a narrative description of any length in the open text box. You may copy and paste from a Word document as well. If you do so, you must carefully review the content to ensure it is reflected accurately, as Word uses special characters that may not appear the same once pasted into the text box.
  • You may attach a PDF file containing a description of the collateral.
  • You may enter one or more vehicle serial numbers . The serial number for a motor vehicle is the number etched on the body of the vehicle by the manufacturer. It is not a license plate number. If you are taking charge over a specific motor vehicle, best practice dictates that you enter the VIN separately in the field provided to give you maximum security.

Once all notice information has been entered, you may press “Review" on the registration to review all notice details. If the notice looks correct upon review, then press the “Confirm" button to submit the notice. Otherwise, press the “Edit" button to return to the tabbed form and make corrections.

Upon submitting the filing it is immediately committed to the registry database. No person at the Registrar's office reviews the filing: it is “live" at that point.You will see registration confirmation page will be displayed. This page contains all information on the registration, and may be printed. It also contains an Access Number associated with the registration number. The Access Number is required to submit change notices for the initial registration. This number is confidential and should not be provided to any other person, including debtors on the registration. The Access Number is always available in the registry in your client account for authorized users, so do not panic if you misplace it.

Searching Notices

Note: the following information is not intended as legal advice. This section provides an overview of the requirements necessary to conduct a proper search within the Registry. You should consult with your own legal advisors prior to relying on any search. Making a legally effective search is the responsibility of the searcher, and the Registrar's Office will not be reviewing any searches or search results for accuracy or completeness.

If you want to search for notices that identify a particular debtor or that include a particular motor vehicle serial number or real property identification number, or if you want to find a notice by its registration number, you may select the Search option either from the Welcome screen without logging in or from the Home Page while you are logged in. However, if you want a certified search report of your search, you must be logged in and select it from the Home Page, because there may be a fee for a certified search report. After you select the Search option, the search screen will open.

Whether or not you are logged in, the search screen includes tabs for the different types of search criteria from which you may select.

• If you are searching for notices that name a particular debtor, click the Debtor tab. In the Debtor tab, select the type of debtor on which you want to search.
  • If the debtor is a company or other entity registered with the Fiji Company Registrar, you may search by either company registration number or by company name. You must enter the registration number and/or name exactly as it appears on the certificate issued by the Company Registrar in the displayed field, and click the Submit button. Important Note: you must search both registration number and name to make certain you have found all outstanding Notices. For example, it is possible that a filer may have entered the registration number correctly but not the name, in which case if you searched on name only you would not find the Notice.
  • If the debtor is an Individual that is a citizen of Fiji, enter their TIN exactly as it appears on their taxpayer card.
  • For individuals that are not citizens of Fiji, enter the name as it appears on their passport. We recommend a Surname search initially. To narrow your results, you may also enter a first name, or the first initial of the first name.
  • For legally distinct entities that are not registered with the Fiji Company Registrar, enter the entity's name as it appears on the document creating the entity.
  • For Constitutional entities, enter their name.
• If you are searching for notices that include a particular motor vehicle serial number (VIN) entered into the proper fields on the collateral description page, click the Vehicle Serial Number tab and enter the number in the displayed field and click the Submit button.
• If you know the registration number of the initial notice, select the Notice Registration Number tab, enter the Notice Registration Number in the displayed field and click the Submit button.

When the search is submitted, the system will identify all matching notices and display all information for each notice in registration number sequence, with all change notices for each initial notice following the initial notice to which they are related. For searches against individual debtors, the search logic will always first look to the Surname, and you may enter Surname only. This sort of search will return all Notices that contain this Surname. You may also enter data in the first name field to refine your search. If you enter a full first name, the search will return all Notices that contain both the exact Surname and the exact first name. If you only enter a first initial of the first name, the search will return all Notices that exactly match the Surname and then match the first letter of the first name. For example, if the debtor name was “John Booth" and the search data entered was “J Booth" then “John Booth" would be returned, but so would Notices with names such as “James Booth," “Johnathon Booth," and “Jimmy Booth" as these all have a “J" as the first letter of the first name.

If you are logged in, the search screen, when accessed from your account home page link, will permit you to request the results to be certified. If you request a certified search report, the results of the search will include certification language and the Seal of the Registrar. It will also include a unique number for the certified search report that can be used to retrieve the report from the Registry database if needed later. The certified search report is an official record of the Personal Property Securities Register, and you can use the printed report as evidence of the state of the record on the date of the certified report. This document should be self-authenticated in court. If a court should refuse to recognize the certified report, you may request an originally signed certificate of authenticity from the Registry by providing the number of the certified search report. Again, the certified search is NOT accessible to the PUBLIC. You must be logged in to requested a certified search. There may be a fee for a certified search result, please check the Fee Table for current information.

Search Account Transactions History

How to Search Account Transactions

If you have opened a client account, you may access searches and registrations previously performed on the site by clicking on the “Search Account Transactions History” option on the Home page. This opens the Search Account Transactions History where you can view all transactions performed by your account or filter the results to find a specific transaction. The search result entries may be exported in an excel format and also printed.

Transactions may be searched by date range, expiry date range, and transaction type. Enter one or more search of the parameters and click the “Search” button to perform a search. This will pull up all matching notices and searches entered on your account with a Reference Number hyperlinked to the associated detail.

One important use of the list is to allow a registrant to review past initial notices so as to be able to find the Access Number. The Access Number is needed to be able to make changes to an existing notice. Another use of the list is to initiate a change notice. If the transaction type and account permissions allow for a change notice, an icon appears with the entry in the Action column. Clicking on the icon opens the initiate change notice form and populates the notice registration and access numbers.

Creating and Managing an Account

Opening an Account

In order to make filings or obtain certified search results you must first establish an account with the registry. This is easy to accomplish as it may all be done online. Simply click on the link provided below and you will be taken to the appropriate online form. Once you complete the form and submit it to the registry it will be reviewed for accuracy and completeness. If the registry staff has any additional questions they will contact you directly (the staff examines each application to make certain biographical data is in order).

Adding and Managing Account Users

After your business becomes a client of the Registry, the account may have any number of individual authorized users (for example, managers, loan or credit officers, accountants, etc.). At least one of those authorized users will be designated as an account administrator, which means that this user will have additional rights beyond those of general users. Those rights will include the right to add or delete other authorized users, and to update information about the account (for example, an address change). The first user added on the account during account creation is assigned as the account administrator by default. General users will have the right to register notices, search for notices and change their own passwords. An is responsible for the security practices of its users and for all fees charged for transactions by its users. For more information on how to use your account, please see the User Guide.

Client Account Statements

The Registry will provide a monthly statement to each account established with the Registry website, and will send an e-mail notification to the account administrator that the statement is available. The email notification will contain the statement as an attachment in PDF format. Only authorized users of the account may view the statement. Any authorized user of the account may view the account information, current balance and prior statements at any time.

You may now Apply for an Account or return to the Welcome page.